Stop Managing Multiple Client Calendars Manually

Set your availability once. Each client sees only their own calendar, and every project shows what you agreed, what is left, and hours used against the client's budget or hours cap.

See How It Works

Live Calendar Sync Demo

Live Demo

Your Master Calendar

Available
Available
Available

Client A

Available
Available

Client B

Available
Available

Billable Hours on the Client Project

Log time on the project you are billing. The same picture shows hours used vs the client's budget cap, so you know what remains before you invoice.

View Analytics

Time Tracking Dashboard

Live Demo
6.5h
Today's Work
32h
This Week
85%
Productivity
9:00 - 11:30
Project Planning
Client A
11:30 - 12:30
Lunch Break
Break
12:30 - 15:00
Development Work
Client B
15:00 - 17:00
Client Meeting
Client C

Project Notes That Update the Picture

Write the note from the call or the work. PlanMyHours puts the decisions and the next steps on that client project, beside hours used vs the client's budget cap.

Learn More

AI Work Planner

AI Active
🤖
I've analyzed your projects and created a comprehensive plan. Here's your optimized work structure:
Show me my project breakdown and daily plan
👤
🤖
Here's your complete work plan:
📋 Project A: 3 main tasks, 2 subtasks each (estimated: 8 hours)
📋 Project B: 2 main tasks, 1 subtask each (estimated: 4 hours)
📋 Today's Focus: Project A tasks 1-2, Project B task 1
📋 This Week: Complete Project A, start Project B deliverables

The Freelancer Calendar Chaos Problem

😵

Multiple Calendar Management

Juggling 3+ client calendars manually leads to double-booking, missed meetings, and constant availability confusion.

⏰

Time-Consuming Updates

Updating availability across multiple calendars takes hours each week - time you could spend on billable work.

📉

Inconsistent Availability Signals

Different availability across client calendars makes you look disorganized and unreliable to clients.

How PlanMyHours Solves It

1

Set Your Availability Once

Mark your available time in your master calendar. PlanMyHours automatically updates all connected client calendars.

2

Smart Conflict Resolution

When one client books time, other calendars are automatically marked as unavailable, preventing double-booking.

3

Real-Time Coordination

Changes to your availability are instantly reflected across all connected calendars, ensuring consistency.

Intelligent Features That Set Us Apart

🧠

Smart Availability Management

Our intelligent system automatically coordinates your availability across all client calendars, eliminating manual work and reducing errors.

⚡

Real-Time Cross-Calendar Sync

Changes to your availability are instantly reflected across all connected calendars, ensuring all clients see your current status.

📊

A Clear Picture of Each Client Project

Every project shows what you agreed, what is left to do, and hours used vs the client's budget or hours cap. That is the page you open for the client.

Notes on the project

A call note or a brain dump stays on the client project. PlanMyHours turns it into decisions and next steps on the same picture as hours used vs the client's budget cap.

What you agreed, written down on the project
Next steps sitting next to the hours
Plan the week's work inside the client's hours cap
Start free
Next steps on the project
🔍 Requirements Analysis (2 hours)
⚙️ System Architecture (4 hours)
🔒 Security Implementation (3 hours)
🧪 Testing & Validation (2 hours)

Start Free, Scale Up

Free Plan

$0/month

Perfect for freelancers starting out

✅ 2 client calendars included
✅ Intelligent availability system
✅ Basic time tracking
✅ Client privacy protection
✅ Regular availability updates
✅ Your own OpenAI key for project notes

Free forever • No credit card required

Most Popular

Advanced Plan

$1/month

For growing freelancer businesses

✅ Unlimited client calendars
✅ Real-time availability updates
✅ Advanced time tracking & reporting
✅ Smart conflict resolution
✅ Advanced project management
✅ Client analytics & insights
✅ Your own OpenAI key for project notes

14-day free trial • Cancel anytime

If it helps your work, gift a coffee.

Coming later

Team

Later

A shared workspace, when you add people

✅ Everything in the paid plan
✅ Share a workspace
✅ Add someone to a project
✅ Same calendars, picture, and hours

Not open yet. Free and the paid plan are available now.

Perfect For These Freelancer Types

💻

Web Developers & Designers

Manage multiple client projects with coordinated availability across all client calendars. Never double-book development time again.

✍️

Content Creators & Writers

Coordinate writing schedules, client meetings, and project deadlines across multiple client relationships seamlessly.

📈

Marketing & Creative Consultants

Manage client strategy sessions, campaign reviews, and creative project deadlines with intelligent calendar coordination across multiple projects.

Ready to End Calendar Chaos?

Join freelancers who've already transformed their client management with intelligent calendar coordination.

🚀 Start managing multiple clients like a pro
🔒 Maintain complete client privacy
⏰ Save 5+ hours per week on calendar management
💎 Start free with 2 client calendars
View Pricing

Free plan with 2 calendars • Paid plan $1/month • Gift a coffee if it helps • Team plan coming later